Accounts Receivable & Invoicing
Invoice Faster & Speed Cash Flow with TRANSFLO
With the combined power of TRANSFLO Imaging, Express Indexing and Workflow, invoicing is easier and faster than ever before. Our invoicing feature saves valuable time by accelerating the receipt of delivery documents and automating invoicing. Carriers will have more efficient back office operations with increased cash flow.
Once delivery documents are received, TRANSFLO Express Indexing uses Optical Character Recognition (OCR), Optical Mark Recognition (OMR) and sophisticated forms recognition to determine the types of documents and interpret data. This low-touch solution then presents only the exceptions for manual identification and acceptance and validation against the integrated Transportation Management System (TMS). After validation an automated workflow solution begins intelligently delivering the documents electronically to the correct department and employee.
- Improve Cash Flow
- Lessen Days Sales Outstanding (DSO)
- Reduce labor of accounting/billing department
- Eliminate error-prone data entry and ensure accurate invoices
- Save money associated with printing and postage
- Increase customer satisfaction with quick, accurate billing
With a collections Workflow solution, monitoring and notifying shippers of a past due payments will become an automated, hassle-free process. Once an invoice is past-due based on a specified payment term from the carrier, a workflow process is triggered to gather the invoice and other supporting documents, which are then automatically emailed to the shipper. The invoice is then placed in a collections queue. If it’s not paid and removed from the queue by a collections personnel within a specific time frame it is then pushed to upper management for review.
The Detention Notification Process starts with the driver notifying corporate that they are going into detention. This information is entered into the Transportation Management System (TMS). The TMS then sends notification to the TRANSFLO system. The TRANSFLO system will process the request and either email or fax the detention notice to the customer. A copy of the detention notice is automatically saved back into the imaging system and workflow process is triggered for further customer follow up if needed.
This Workflow solution will provide you with irrefutable evidence that a truck and driver were in detention, allowing you to reduce customer disputes regarding detention charges, reduce a collector’s time spent on resolving disputes and ensure that the driver and carrier gets paid.